STATEMENT OF HEALTH AND SAFETY ORGANISATION

FOR

MANOR ROAD BUILDING

As University Senior Facilities Manager, with responsibility for the Manor Road Building, on behalf of the Manor Road Building Management Committee, I am responsible for ensuring compliance with the University Health and Safety policy within the boundaries of the Manor Road Building. My responsibilities are set out in the annex to this covering letter. I have delegated some parts of these responsibilities to others and this document describes these and also the advisory arrangements within the building.

1. Executive Responsibility for Safety

Every employee with a supervisory role is responsible for ensuring, in accordance with the law, the health and safety of staff, students and other persons in their area of responsibility and for anyone who may be affected by their work activities. In particular, the responsibilities listed in the Annex, sections A, D, E, F, and G.

In the areas listed below, the persons named have overall executive authority for safety:

Department

  1. The Centre for Criminology Prof. I Loader
  2. The Department of Economics Prof. JM Malcomson
  3. The Department of Politics and International Relations Prof. SD Whitefield
  4. Centre for Socio-Legal Studies Dr. F Pirie
  5. Department of Sociology Prof. J Gershuny
  6. The Social Sciences Library Ms. L Clarke

Common Service space

  1. Circulation corridors Mr. G Newman
  2. All lecture, seminar and common rooms Mr. G Newman
  3. Plant rooms and roof area Mr. G Newman
  4. Central Service offices, storerooms Mr. G Newman
  5. Kitchen and Café Mr. G Newman

All those with executive responsibility should notify the Departmental Safety Officer (DSO) of any planned, new or newly identified hazards in their area and also of those control measures needed to avert any risks involved.

As it my duty to ensure adherence to the University Health and Safety Policy, I must instruct every employee with a supervisory role, and the DSO, to report any breach to their Department Head.

Where supervisors or others in charge of areas or with specific duties are to be absent for significant periods, adequate substitution must be made in writing to me and such employees as are affected. For short periods of absence the following arrangements apply:

  1. The Building Facilities Manager will substitute as the Sub Department Safety Officer.
  2. Mr. G Newman is responsible for making arrangements for visitors (including Contractors). This will involve carrying out suitable risk assessments as appropriate.

2. Advisory Responsibility for Safety

I have listed below those responsible to advise the Manor Road Building Management Committee on matters of health and safety within the building. If any member of the building staff does not take their advice, I must be informed. Exceptionally, if they discover danger, which requires immediate action, they are authorised to take the necessary action and inform me subsequently.

Departmental Safety Officer (DSO)

Mr. G Newman is responsible for:

  1. advising the Manor Road Management Committee on the measures needed to carry out the day to day work of the building, without risks to health and safety.
  2. coordinating any safety advice given by specialist advisors and the University Safety Officer.
  3. monitoring health and safety within the buildings and reporting any breaches of the Health and Safety Policy to me.

Departmental Fire Officer

Mr. G Newman is responsible for advising the Manor Road Management Committee on all matters relating to fire precautions and fire prevention within the Manor Road Building.

Departmental Electrical Safety Supervisor

Mr. G Newman is responsible for advising the Manor Road Management Committee on all matters relating to electrical safety within the Manor Road Building to ensure compliance with University Health and Safety Policy [and in particular for the implementation of University Policy S4/10].

Display Screen Assessor

Each Department must appoint a Display Screen Assessor. No one assessor should be expected to assess more than 50 persons.

Building Safety Advisory Committee

In addition to the above arrangements, the Manor Road Building Management Committee and the St. Cross Building Management Panel has set up a joint Safety Advisory Committee. The members are;

  1. The Centre for Criminology Ms S Parkin 74448
  2. The Department of Economics Ms G Coates 71088
  3. English Faculty Ms. K Routh 71055
  4. English Library Ms. S Usher 71050
  5. European and Comparative Law Mrs. J Dix 81610
  6. Law Faculty Ms E Ogden 71495
  7. Law Library Mr B Spiers 71470
  8. The Department of Politics and International Relations Ms S Forsey 78706
  9. Centre for Socio-Legal Studies Ms A Broadby 84223
  10. Department of Sociology Ms V Bancroft 86170
  11. Social Sciences Library Mrs. E Yendell 71093

The purpose of the Advisory committee is to:

  1. Study building accident statistics and trends
  2. Examine inspection reports
  3. Consider relevant reports or complaints
  4. Review safe working procedures, guidance and safety training
  5. Plan safety inspections, safety weeks and publicity

It will meet at least twice a year at a date and time that is agreeable to the committee.

3. Trade Unions and Appointed Safety Representatives

Employees in the building who wish to consult their representatives should contact the senior safety representative of the appropriate trade union as listed in the University Policy Statement S2/04. If you are unable to contact this person you should try to contact the nearest representative who will advise you further.

4. Other Functions

The following persons are trained in administering first aid:

  1. Mr. J Carlisle St Cross Building Caretaker 71481
  2. Mr. D Firkin St Cross Porter's Lodge 71481
  3. Mr A Newbold Reception MRB (evenings) 81160
  4. Mr. G Newman Facilities Manager 71480
  5. Mr B Tollerson St Cross Building 71481
  6. Mr J Sadler Deputy Facilities Manager 71480
  7. Ms E Read Reception Manor Road Building 81160

The first aid kits are located in the following places:

  1. Facilities Manager's Office St Cross Building
  2. First Aid room St Cross Building
  3. Locker Room – rear of reception, Manor Road Building
  4. Politics Administrative Office
  5. Reception Desk – during working hours
  6. St Cross Building Porters lodge
  7. Criminology reception area

5. Individual Responsibility

All University employees, students and all other persons entering onto the Manor Road premises, or who are involved in departmental activities, are responsible for exercising care in relation to themselves and others who may be affected by their actions or omissions. Those in immediate charge of visitors (including contractors) should ensure that they adhere to the requirements of the University Health and Safety Policy as appropriate.

You must:

  1. Make sure that your work is carried out in the approved way and in accordance with University policy
  2. Protect yourself and others by wearing the personal protective equipment provided and by using any guards or safety devices provided
  3. Obey all instructions emanating from Heads of Department in respect of health and safety.
  4. Warn the DSO of any significant new hazards to be introduced or newly identified significant risks found in present procedures.
  5. Give your visitors (including contractors) a named contact within the building, with whom to liaise
  6. Offer any advice and suggestions that you think may improve health and safety
  7. Report all fires, accidents and incidents immediately to Mr. G Newman
  8. Familiarise yourself with the location of fire fighting equipment, alarm points and escape routes, together with the procedures to be followed in the event of a fire
  9. If you are in doubt about any matter of health and safety consult your department administrator or the DSO.

Individuals should offer any advice and suggestions that they think may improve health and safety.

Note: The University Policy statements can be found in your department's administrative offices or with the DSO and are available for your consultation.

6. Specific Arrangements

The following areas present identified significant risk in the building:

  1. The Boiler/Plant rooms. The Estates Directorate holds documentation. Keys are held by the University Senior Facilities Manager. Access is by authorised persons only.
  2. All lift motor rooms. The University Senior Facilities Manager holds inspection reports and keys. Access is by authorisation only.
  3. Roof areas. No one is allowed access to roof spaces without the prior permission of the University Senior Facilities Manager

October 2010

George J Newman

Senior Facilities Manager

on behalf of

Dr. P. Rice.

Chairman

Manor Road Building Management Committee

Annex to Statement of Heath and Safety Organisation

It is my responsibility, as Chairman of the Manor Road Building Management Committee, directly, or through delegation (which is detailed and in writing), in accordance with the law:

  1. To ensure adherence in all respects to the Health and Safety Policy of the University of Oxford and in particular to ensure the necessary resources for implementation are available.
  2. To plan, organise, control, monitor and review the arrangements for health and safety including the arrangements for any visitors (including contractors).
  3. To carry out general risk assessments and specific risk assessments as required by health and safety legislation.
  4. To ensure all work procedures under my control are safe and without risks to health.
  5. To ensure that training and instruction have been given in all relevant procedures including emergency procedures.
  6. To inform the University Safety Officer before any significant hazards are introduced or when significant hazards are identified.
  7. To investigate and keep a record of all cases of ill health, accidents, hazardous incidents and fires, and to report immediately to the University Safety Officer any serious or potentially serious accidents, incidents or fires.

Dr. P. Rice.

Chairman

Manor Road Building Manage